Organization is one of those things I excel at — so long as it’s with someone else’s life, or business, or show, or whatever. If it’s my project, or show, or portfolio… well, let’s just say it’s a miracle I can craft a schedule for myself, let alone ever actually finish things. (Though if I do make it to the scheduling, I do fare much better with the actual finishing.) Life, however, is currently slapping me in the face with a few of my weaknesses as a reminder that being ready for changes in life, career, projects, etc. requires a certain amount of organization and having things at the ready. Otherwise you end up scrambling to put together resumes, portfolios, samples, schedules, progress trackers, and the like, all while working on innumerable projects in progress, searching for opportunities, and having people throw other potential gigs at you.
You may be better organized with your own life than I am, but if you’re more like me, take a minute or ten next time you’re bored, waiting for a YouTube video to load, or waiting for your hair dye to set, or whatever you do puttering around on the internet in your down time — and just take a glance at your resume and portfolio and writing samples. See that you have all the most recent information presented in a concise, clear manner. Check that you have examples of writing from varied projects. Go copy and paste that most recent article you wrote, and the link, into your own documents. Most of all, ensure that you have samples from as many sources as possible because you never know where the next opportunity will come from and what they’ll want to see.
Oh yeah, and make sure you have copies of everything stored in multiple places.
Just… be prepared.